Nights and Sundays
The message arrives, stays unopened until tomorrow and the student has already asked two other places.
For anyone already advertising to WhatsApp
You already paid for that message. It is still unopened.
Your ads do not close at 6 p.m. Your WhatsApp does.
Every message your ad brings in has already cost you money before anyone reads it. The one that arrives on a Saturday at 9 p.m. costs the same as the one that arrives on a Tuesday at 10 a.m., and it waits until Monday.
This page is about that stretch: from the moment the student writes to the moment they send the photo of the transfer receipt and someone on your team reviews it.
Free trial, no card and access to the whole platform.
Stop 1 of 6 · The money route
The trip your money takes
Six stops between the peso you put into the ad and the enrolled student.
- Paid adyou published it
- Click to WhatsAppyou have been charged here
- Hi, info about the coursearrives whenever it arrivesseenstill waiting
- Someone repliesby hand, if they are around
- The receipt photoblurry and late at night
- Enrolledor not
At stop 3 the route splits. One lane fades out on read receipts. The other stays lit, and it is the one this page follows to the end.
Stop 3 · Where it breaks
Ads do not close. The office does.
Pick your opening hours and see how many hours a week nobody is on the other side.
118
hours a week with the door closed, out of 168
It is a subtraction on the schedule you just picked. Nothing else.
Then your problem is not the hours, it is the rush
If you cover all 168 hours, what piles up is not the night: it is the messages that all land at once.
See how the restaurants page tells itThree gaps, always the same ones
Question number 40
How much, when does it start, what papers do I need. The same answer, typed by hand again.
The receipt that waits
The transfer photo arrived and it sits there, in the chat, until someone remembers to look at it.
Stops 4 to 6 · That same night, answered
Saturday, 9:41 at night. Again.
The same message as always, answered when it lands. Watch what happens on the student's phone and what ends up in your panel.
Nueva Ruta Instituteonline
- Saturday, 9:41 p.m.
Customer: Hi, I saw the ad for the Nursing Technician program. How much is it and when does it start?
Business AI: Hi. The next group starts on the 15th and classes are on Saturdays. Enrolment is COP 420,000 and it can be paid in two instalments.
Customer: Can I pay by bank transfer?
Business AI: Yes. Here are the transfer details the institute has on file. Once you pay, send me the photo of the receipt right here.
Customer: Attachment: Transfer receipt. Done, I just sent it
Business AI: Thank you. Your receipt came through: a transfer of COP 420,000, reference 4471029, dated July 26. It is on record and I have alerted the institute's team. A person reviews it and confirms with you. I do not mark any payment as approved.
What it did meanwhile
It reads what it can read and writes it down. Approving is a person's job.
- Looks the program up in your catalogueNursing Technician, Saturday schedule
- Replies with your payment detailsThe ones you saved
- Recognises the photo as a receiptBank, amount, reference and date
- Alerts your teamIn the platform, by email and on the phone
- Laura MedinaNursing TechnicianTo be paid
- Andres PrietoPayroll DiplomaTo be paid
- Sofia RinconEnglish A2 CoursePaid
Payment receipt
Laura Medina · Nursing Technician
- Bank
- Altamar Bank
- Amount
- COP 420,000
- Reference
- 4471029
- Who transferred
- Laura Medina
- Printed date
- July 26
A person approves it. The agent does not approve payments.
Demo scene with invented names.
The line it does not cross
The agent does not approve money
What it does is leave everything ready so you can decide in ten seconds. The call is still yours.
What it read off the photo
- Bank
- Altamar Bank
- Amount
- COP 420,000could not be read
- Reference
- 4471029
- Date
- Saturday, 9:47 p.m.
Reading the photo is machine reading, and on a blurry image it can get a digit wrong. That is why what it read stays written down, with the original photo beside it, and the person approving is someone on your team.
How the photo arrived
Validate payment
Laura Medina · Nursing Technician
To be paidPaid
- Bank
- Altamar Bank
- Amount
- COP 420,000could not be read
- Reference
- 4471029
- Who transferred
- Laura Medina
- Message time
- Saturday, 9:47 p.m.
When the photo cannot be read, you still get the record and the alert. You fill in the data.
Demo only, nobody's money moves here.
That is it. The route reaches the end and the student is enrolled by you.
What it does not do
- it does not confirm the payment went throughNo
- it does not tell the student they are enrolledNo
- it does not reject a receiptNo
- it does not touch your ads or message anyone firstNo
It reads it, writes it down, alerts you. You decide.
The same math
The same receipt, with the hours covered
Your own numbers, with the one difference having someone to answer actually makes.
| Today | With TBit answering |
|---|---|
| 50hours covered | 168hours covered |
| messages waiting until Monday | messages answered when they land |
| the receipt waits in the chat | the receipt is on record |
| until somebody sees it | and your team gets the alert |
We are not going to tell you how many enrol. You close those. What changes is that none of them go unanswered until tomorrow.
What you bring
Three things and it is answering
No new number and no touching your ads.
01
Your programs
Name, price and start dates. That is where its answers come from.
02
Your payment details
The same ones you copy and paste twenty times a day.
03
Who gets the alert
Who on your team hears about it when a receipt comes in.
- Uses your own WhatsApp number
- Your ads stay yours, we do not touch them
- It answers whoever writes to you, it does not message anyone first
How the scheduling side works
If you also book interviews or campus visits
Pricing and limits
See every plan and what each one includes
What they always ask
What they ask on the call
Does it use my WhatsApp number or do I need another one?
Yours. You connect the line you already publish in your ads, the one people recognise. There is no need to change the number in your campaigns.
Can it approve a payment or enrol someone?
No. When a transfer photo comes in, it recognises it as a receipt, writes down what it managed to read with the image beside it and alerts your team. Validation and enrolment are done by a person at the institute.
What if the receipt is blurry or fake?
The reading is done by machine: on a blurry photo it can get a digit wrong, and if the image cannot be read it may not recognise it as a receipt at all. That is why what it read stays written down, with the original photo beside it, and someone on your team reviews it before anything is treated as good.
Where does it get prices and start dates from?
From what you load: programs, prices and dates. If something is not loaded, it does not make it up; it says so and hands the conversation to your team.
Will it message my database of applicants?
It does not message first. It answers whoever wrote to you. In Colombia, cold WhatsApp messages without prior consent expose you to reports and to losing the line, so the tool is not used for that.
What happens when I step in and type by hand in that conversation?
You can step in at any time from the platform or from your phone. It is the same chat and the full history stays there, with what the agent replied and what you wrote.
How long does it take to switch on?
Setup is short and we do it with you: connect the line, load the programs and say who gets the alerts. The trial is free and needs no card, so you measure it with real leads.
Does it work if I also book interviews or campus visits?
Yes, scheduling is part of the same platform. How that side works is covered on the appointment booking page for clinics, which is the same mechanism.
The route, complete
- Paid ad
- Click to WhatsApp
- Hi, info about the course
- Someone replies
- The receipt photo
- Enrolled
Switch it on this week and see for yourself
The next message lands tonight.
The trial is free, needs no card and comes with access to the whole platform. That is enough to see what happens to one weekend worth of leads.
